Online Presentation

Remote presentation is possible for participants who are unable to physically present at the conference. You can live stream your speech via our conference designated online meeting application, Webex Meeting. 

How the online presentation will work?

We will send a meeting invitation for virtual presenters to deliver their speech via Webex meeting, a paid Webex meeting account is not necessary for virtual presenters.

How to prepare for an online presentation? 

  • Preparation Works

1. Software

Cisco Webex Meetings

Download linkage:

2. Hardware

A computer (desktop or laptop) with a stable internet connection (WIFI or cable), a microphone (built-in or external), loud speakers (or preferably a headset) and a camera for video transmission (built-in or external).

  • Technical Test

In order to facilitate a smooth online virtual meeting, to get acquainted with the software and check whether your computer system is configured correctly (software updates, plug-ins, add-ons, drivers etc.) A technical test is scheduled for all virtual presenters a few days before the conference. We will test your microphone and video camera, test your slides to make sure they are compatible with the operating system. 

  • Check list Before the conference

  1. Turn off all notifications and make sure your cell phone is on silent

  2. Make sure you are in a quiet area free from unnecessary distractions

  3. Connecting all devices to electricity rather than running on battery

  4. Presenter should take care of their background image and ensure good light condition.

Joining the conference

  1. Please join the conference and be ready 20 minutes in advance before your presentation

  2. Mute yourself when you are not talking 

  3. The quality of sound and video might not always be perfect during an online session. Any person who speaks should pay extra attention to talking slowly and clearly.



Oral Presentation

You will probably wish to prepare some PowerPoint slides to support your presentation. Prepare your slides as a PowerPoint file or a PDF and bring them with you to the conference. You will need to load your presentation onto the computer before your presentation, to facilitate a smooth transition between speakers. We recommend that you also bring your presentation on a data stick or other portable memory device.